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--- amending_a_contract [2015/06/01 17:06] – lisa.maloney
+++ amending_a_contract [2025/02/12 16:28] (current) – tina.robles
@@ Line 2: / Line 2: @@
-If you want to change a contract just go to the contract and select Amend from the Workflow section on the top right of the screen.
+To amend an existing contract:
-{{:pasted:20141218-142225.png}}
-You'll notice some fields cannot be changed via the Amending process.  For example you can't change dates but you can change the Contract Name and various product info.
+  * Locate and open the specific contract you wish to modify.
-{{:pasted:20141218-142458.png}}
+  * In the upper right corner of the screen, locate the "Actions" section.
+  * Select the "Amend" option from the available actions.
+{{:pasted:20240806-155353.png}}
+Upon initiating the amendment process, the Version Information section in the contract header becomes editable. The following modifications can be implemented:
+  * Contract Version Name
+  * Product Portfolio-Addition or removal of products, Addition or removal of lump sum items
+  * Pricing Structure adjustments
+  * Distributor network modifications
+**Note**: The Contract Version Name field in the Version Information section is version-specific and can be modified independently. Any changes made will apply exclusively to the current version of the contract.
+{{:pasted:20240806-155430.png}}
+IMPORTANT NOTE: When amending a contract, the Start Date and End Date will NOT be editable.
 ----
-Once done, click on save at the bottom of the screen.
+Click Save in the Actions section at the top right of the screen to save changes.
+{{:pasted:20240806-155450.png}}
+To cancel the amendment process:
+  - Locate and select the "Revert" option.
+  - A confirmation dialog will appear.
+  - Select one of the following options: a. Choose "Yes" to cancel the amendment and revert to the current contract version. b. Select "No" to continue editing the amendment.
+This procedure ensures that users have the opportunity to confirm their intention before discarding any changes made during the amendment process.
+{{:pasted:20240806-155512.png}}
-{{:pasted:20141218-142802.png}}
 ----
-Then if you are ready to submit it to be approved, click on the submit button.
-{{:pasted:20141218-142920.png}}
+Upon completion of the necessary modifications and when the contract is ready for review:
+  - Locate the "Submit" button in the interface.
+  - Click "Submit" to initiate the approval process.
+This action will forward the amended contract to the appropriate personnel for review and approval.
+{{:pasted:20240806-155531.png}}
 ----
-You'll notice the Contract ID now shows that this is the 2nd version since you amended the original version.
+Contract Version Nomenclature:
+Upon submission of an amendment, the Contract ID is automatically updated to reflect its revision history. The versioning system follows this format:
+  * R[x].A[y]
+Where 'R' denotes Renewal and 'A' denotes Amendment
+'x' represents the number of renewals
+'y' represents the number of amendments
+In this instance:
+  * The Contract ID now displays "R0.A1", indicating:
+      -This is the first amendment (A1)
+       -No renewals have occurred (R0)
+**Note**: For contracts that have undergone neither renewals nor amendments, the Contract ID is appended with "R0.A0".
-{{:pasted:20141218-143226.png}}
+{{:pasted:20240806-155607.png}}

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