Cancelling a Contract

Contract Cancellation Procedure

This outlines the process for cancelling a contract within the contract management system.

Procedure:

• Access the Contract: Navigate to the specific contract within the system.
• Locate Action Menu: Identify the Actions section in the top right corner of the contract interface.
• Initiate Cancellation: Select the “Cancel” option from the Actions menu.

Important Considerations:

• Ensure that you have the necessary permissions to perform contract cancellations.
• Before proceeding with cancellation, verify that this action aligns with organizational policies and contractual obligations.
• Be aware that cancelling a contract may have significant legal and financial implications.

Note: It is recommended to document the reason for cancellation.

Cancellation Eligibility: Contracts are eligible for cancellation only under the following circumstances:

• Contract Status: The contract must be in either of these states: Draft or Evaluation

• Authorization: Contract cancellation is restricted to personnel with specific roles:

1. Contract Creator: The individual who initially created the contract.
2. Contract Approver: The designated person responsible for contract approval.

Important Considerations:

• Verify the contract's current status before attempting cancellation.
• Ensure that you possess the necessary role-based authorization to perform this action.
• Be aware that cancelling a contract may have significant implications for ongoing negotiations or evaluations.

Contract Cancellation: Confirmation Process

This outlines the steps and system behavior during the contract cancellation confirmation process.

Confirmation Procedure:

• System Response-Upon selecting the “Cancel” action, the system displays a confirmation dialog.
• User Options-Confirm Cancellation-Select “Yes” to proceed. System Action: Updates contract status to “Cancelled”
• To Abort Cancellation, Select “No” to terminate the process. System Action: Closes confirmation dialog. Result: Contract remains in its original state

Important Note: The cancellation action is irreversible once confirmed. Ensure that you have verified the necessity of this action before proceeding with the confirmation.

Best Practice: Review all relevant contract details and implications before responding to the confirmation prompt to prevent unintended contract status changes.

A Cancelled Contract is Non-Claimable.

Un-Cancelling a Contract

Users with permissions have the option to Un-Cancel a contract in a Cancelled state.

Contract Un-Cancellation: Eligibility Criteria

This outlines the conditions and restrictions governing the un-cancellation of contracts within the contract management system.

Eligibility Requirements:

The system evaluates existing contracts within the same timeframe for the following statuses:

• Draft
• Evaluation
• Terminated

Un-Cancellation Conditions

• Permitted when: No overlapping contracts exist in the specified statuses and the timeframe is clear of conflicting contract states
• Restricted when: Any overlapping contract exists in Draft status, Any overlapping contract exists in Evaluation status, Any overlapping contract exists in Terminated status

System Validation: The contract management system automatically performs these validations to maintain data integrity and prevent conflicting contract states.

Best Practices:

• Review existing contracts within the relevant timeframe before attempting un-cancellation
• Ensure resolution of any conflicting contract states before proceeding
• Document the business justification for contract un-cancellation

Note: This validation process helps maintain the integrity of the contract management system and prevents potential conflicts in contract administration.