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| probable_exposure_explained [2025/06/13 16:12] – tina.robles | probable_exposure_explained [2025/06/13 18:48] (current) – tina.robles | ||
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| - | Scenario 1: Direct Fixed Rate - estimated cases are 500 and the direct rebate is $2.15 so it's 500 x 2.15 = $1075.00. | + | **Probable Exposure Calculation Scenarios** |
| - | Scenario 2: Deviated Fixed Rate - similar to scenario 1 above but this is a deviated rate through the distributor. | + | The following scenarios demonstrate various methodologies |
| - | Scenario 3: Deviated Fixed Price. The default price for this product is $12.34 | + | ________________________________________ |
| + | **Scenario 1: Direct Fixed Rate Rebate** | ||
| + | |||
| + | * Structure: Direct rebate payment to customer | ||
| + | * Estimated Volume: 500 cases | ||
| + | * Rebate Rate: $2.15 per case | ||
| + | * Calculation: | ||
| + | * Application: | ||
| + | ________________________________________ | ||
| + | |||
| + | **Scenario 2: Deviated Fixed Rate (Distributor Channel)** | ||
| + | |||
| + | * Structure: Fixed rate rebate processed through distributor network | ||
| + | * Estimated Volume: 500 cases | ||
| + | * Rebate Rate: $2.00 per case | ||
| + | * Calculation: | ||
| + | * Application: | ||
| + | ________________________________________ | ||
| + | |||
| + | **Scenario 3: Deviated Fixed Price Structure** | ||
| + | |||
| + | * Structure: Fixed pricing with variance-based rebate calculation | ||
| + | * Default Product Price: | ||
| + | * Contract Fixed Price: | ||
| + | * Price Differential: | ||
| + | * Estimated Volume: 500 cases | ||
| + | * Calculation: | ||
| + | * Application: | ||
| + | ________________________________________ | ||
| + | |||
| + | **Scenario 4: Deviated Percentage-Based Rebate** | ||
| + | |||
| + | * Structure: Percentage-based rebate calculation | ||
| + | * Default Product Price: $42.00 per case | ||
| + | * Rebate Percentage: 10.00% | ||
| + | * Per-Case Rebate: $42.00 × 10% = $4.20 per case | ||
| + | * Estimated Volume: 500 cases | ||
| + | * Calculation: | ||
| + | * Application: | ||
| - | Scenario 4: Deviated Percent. | ||
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| - | __Eligible | + | **Eligible |
| - | __Stacked Enabled:__ checking this box will generate Stacked Exposure as well as the Probable Exposure. | + | * Function: Distributor filtering and selection interface |
| + | * Operation: Click to select individual distributor entities from the available list | ||
| + | * Multi-Selection: | ||
| + | * Impact: Selected distributors | ||
| + | * Purpose: Enables targeted analysis by limiting data scope to relevant distribution partners | ||
| - | __Limit | + | **Stacked Exposure Configuration** |
| + | |||
| + | * Function: Dual exposure calculation methodology | ||
| + | * Enabled State: Generates both Stacked Exposure and Probable Exposure calculations simultaneously | ||
| + | * Disabled State: Produces Probable Exposure calculations exclusively | ||
| + | * Application: | ||
| + | |||
| + | **Actuals Companies | ||
| + | |||
| + | * Function: Historical claims-based filtering mechanism | ||
| + | * Enabled State: Restricts displayed | ||
| + | * Purpose: Focuses analysis on distributors with established transactional relationships | ||
| + | * Benefit: Eliminates inactive or non-participating entities from exposure calculations, | ||
| ----- | ----- | ||
| **IMPORTANT NOTES ABOUT ESTIMATED QUANTITY AND EXPOSURE WHEN LIMITING BY COMPANIES** | **IMPORTANT NOTES ABOUT ESTIMATED QUANTITY AND EXPOSURE WHEN LIMITING BY COMPANIES** | ||
| - | If all companies | + | **Exposure Calculation Methodology Based on Company Selection Parameters** |
| - | + | ||
| - | If the exposure | + | **Scenario A: Universal Company Selection (No Limitations Applied)** |
| + | |||
| + | * Configuration: | ||
| + | * Calculation Method: Estimated quantities are proportionally distributed across | ||
| + | * Scope: Complete distributor network inclusion in exposure | ||
| + | * Result: Maximum potential | ||
| + | |||
| + | **Scenario B: Selective Company Limitation (Filtered Selection)** | ||
| + | |||
| + | * Configuration: | ||
| + | * Calculation Method: Estimated quantities apply exclusively to the filtered | ||
| + | * Scope: Limited distributor participation based on selection criteria | ||
| + | * Result: Reduced exposure calculation reflecting targeted distribution strategy or historical performance data | ||
| + | |||
| + | **Business Impact:** The selection methodology directly influences exposure calculations and financial projections. Universal selection provides comprehensive risk assessment, while selective limitation offers focused analysis based on strategic partnerships or proven performance metrics. | ||
| + | |||
| + | **Illustrative Example: Contract Configuration: | ||
| + | |||
| + | * Product Portfolio: Two distinct | ||
| + | * Authorized Distribution Network: Two qualified | ||
| + | - Sysco Albany | ||
| + | - US Foods Metro NY | ||
| + | * Application: | ||
| - | Example: | ||
| - | A Contract is set up with the following 2 products at the rate and estimated quantity listed. | ||
| {{: | {{: | ||
| - | If exposure is run without | + | **Unrestricted Exposure Calculation Methodology** |
| + | |||
| + | When exposure | ||
| + | |||
| + | **Process Overview: | ||
| + | |||
| + | * Input: Total estimated quantity per product line | ||
| + | * Distribution Method: Proportional allocation across all authorized distributors within | ||
| + | * Output: Deviated exposure values distributed equally among eligible distribution partners | ||
| + | |||
| + | **Operational Impact:** This methodology ensures comprehensive exposure assessment by incorporating the full distribution network capacity, providing a complete financial risk profile that reflects maximum potential contract utilization across all authorized channels. | ||
| + | |||
| + | **Business Application: | ||
| {{: | {{: | ||
| - | However, if the contract | + | **Restricted Exposure Calculation and Data Interpretation** |
| + | ** | ||
| + | Methodology for Limited Company Selection: | ||
| + | |||
| + | **Calculation Process: | ||
| + | |||
| + | * Volume Application: | ||
| + | * Distribution Logic: Selected companies receive the full volume allocation rather than proportional distribution | ||
| + | * Example Scenario: When analysis is limited to Sysco Albany, the entire estimated | ||
| + | |||
| + | **Data Accuracy and Interpretation Considerations: | ||
| + | |||
| + | * Aggregate Exposure: Total probable exposure | ||
| + | * Location-Specific Metrics: Individual distributor | ||
| + | * Root Cause: Volume concentration occurs because excluded | ||
| + | |||
| + | **Business Implications: | ||
| + | |||
| + | **Recommendation: | ||
| {{: | {{: | ||
| - | **NOTE** – if the user selects companies | + | **Important System Behavior Notice** |
| + | |||
| + | **Actuals Data Display Protocol:** When users apply company-specific filtering | ||
| + | |||
| + | **Technical Process: | ||
| + | |||
| + | * Selected Companies: Display within standard exposure calculation grids | ||
| + | * Non-Selected Companies with Transaction History: Automatically populate | ||
| + | * Data Preservation: | ||
| + | |||
| + | **Business Impact:** This functionality prevents data loss while enabling focused analysis. Users can examine targeted distributor performance while maintaining access to complete contract activity through | ||
| + | |||
| + | **User Guidance:** Review the Product/ | ||
| + | |||
| ----- | ----- | ||
| **Summary** | **Summary** | ||
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| {{: | {{: | ||
| - | __Exposure__: | + | **Contract Financial Analysis Dashboard Overview** |
| - | __Actuals__: | + | **Exposure Analysis Section** |
| - | __Remaining__: This section | + | * Product Direct Exposure: Direct product-related financial commitments |
| + | * Product Deviated Exposure: Distributor-mediated product obligations | ||
| + | * Lumpsum Exposure: Fixed payment commitments | ||
| + | * Total Probable Exposure: Aggregate sum of all contractual financial obligations displayed at section | ||
| + | |||
| + | **Actuals Performance Section** This module presents actual disbursements processed under the current contract version, categorized as follows: | ||
| + | |||
| + | * Product Direct Actuals: Direct product payments executed | ||
| + | * Product Deviated Actuals: Distributor-channel payments processed | ||
| + | * Lumpsum Actuals: Fixed payment disbursements completed | ||
| + | * Overflow Components: | ||
| + | - Product Overflow: Payments processed for products not included in current contract version (e.g., ineligible SKUs, discontinued products from previous amendments) | ||
| + | - Lumpsum Overflow: Payments for events or lumpsums not authorized under current contract terms (e.g., ineligible promotional events) | ||
| + | |||
| + | **Financial Summary Metrics: | ||
| + | |||
| + | * Contract | ||
| + | * Contract Total Actuals: Comprehensive sum of all payments processed under this contract version, including overflow items | ||
| + | |||
| + | **Remaining | ||
| + | |||
| + | * Contract Remaining: Difference between authorized | ||
| + | * Contract Total Remaining: Comprehensive variance including all exposure minus total actuals | ||
| + | |||
| + | **Additional Navigation: | ||
| - | Note that there are several different tabs with the Exposure tab: | ||
| {{: | {{: | ||
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| **Contractee Exposure** | **Contractee Exposure** | ||
| - | This tab displays the estimated | + | **Stacked Exposure Analysis Tab** |
| + | |||
| + | This interface provides comprehensive financial projection analysis, encompassing both current contract obligations and consolidated multi-contract exposure assessments. | ||
| + | |||
| + | **Primary Functions: | ||
| + | |||
| + | **Current Contract Projections: | ||
| + | |||
| + | * Displays | ||
| + | * Provides baseline financial planning metrics | ||
| + | |||
| + | **Multi-Contract Stacked Analysis: | ||
| + | |||
| + | * Presents consolidated exposure reporting across multiple concurrent | ||
| + | * Identifies | ||
| + | * Enables comprehensive risk assessment when multiple contractual obligations exist simultaneously | ||
| + | |||
| + | **Business Application: | ||
| + | |||
| + | **Value Proposition: | ||
| {{: | {{: | ||
| - | __Company Name and Company Number__: displays the company name and number of the contractee. | + | **Contract Analysis Interface: Field Definitions |
| - | __Product Name and Product Number__: displays the product name and number for products listed on the contract as well as other products listed on other contracts for the contractee and timeframe. | + | **Entity Identification Fields** |
| - | __UOM Description__: | + | **Company Name and Company Number** |
| - | __This Contract Direct Rate__: the direct rate per product. | + | * Function: Displays contractee identification and organizational structure |
| + | * Group Handling: When contractee represents a company grouping, | ||
| + | * Purpose: Provides comprehensive visibility into contractual relationships | ||
| - | __This Contract Estimated Quantity__: the estimated quantity per product. | + | **Product Name and Product Number** |
| - | __Estimated Quantity for Product Grouping__: If a product | + | * Function: Displays |
| + | * Scope: Includes products from current contract plus additional products from other active contracts within overlapping timeframes | ||
| + | * Group Handling: When products are defined | ||
| - | __Estimated Quantity for Company Grouping__: If the contractee is a company grouping, the estimated volume will display as the value entered on the contract divided by the count of companies in the grouping. | + | **Unit |
| - | __Estimated Quantity for Both Product Grouping and Company Grouping__: If the contractee is a company grouping and there are product | + | * Function: Specifies |
| + | ________________________________________ | ||
| - | __This | + | **Financial Calculation Fields** |
| + | |||
| + | **This | ||
| + | |||
| + | * Function: Displays standardized per-unit rate for current contract products | ||
| + | * Rate Conversion: Automatically converts fixed price and percentage-based pricing to equivalent rates | ||
| + | * Distributor Pricing Logic: For distributor contracts with percentage or fixed pricing, rates are calculated using hierarchical data sources (default price, sales data, or company/product-specific pricing) as configured in manufacturer client settings | ||
| + | |||
| + | **This Contract Estimated Quantity** | ||
| + | |||
| + | * Function: Projected volume per product line | ||
| + | * Calculation Methodology: | ||
| + | - Product Grouping: Contract volume divided equally among constituent products (e.g., 100 units ÷ 4 products = 25 units per product) | ||
| + | - Company Grouping: Contract volume divided equally among member companies | ||
| + | - Combined Groupings: Contract volume divided by both company count and product count for proportional allocation | ||
| + | |||
| + | **This Contract Estimated Spend** | ||
| + | |||
| + | * Formula: Direct Rate × Estimated Quantity | ||
| + | * Purpose: Provides projected financial commitment per product line | ||
| + | ________________________________________ | ||
| + | |||
| + | **Comparative Analysis Fields** | ||
| + | |||
| + | **Other Contract(s) Direct Rate** | ||
| + | |||
| + | * Function: Aggregated rates from concurrent claimable contracts for identical contractee, timeframe, and product combinations | ||
| + | * Operator Enhancement: | ||
| + | * Interactive Feature: Hyperlink access to detailed contract version information popup | ||
| + | * Rate Standardization: | ||
| + | |||
| + | **Other Operator Contract(s) Rate** | ||
| + | |||
| + | * Function: Maximum rate identification for distributor contractees | ||
| + | * Application: | ||
| + | * Interactive Feature: Hyperlink access to detailed operator contract version information popup | ||
| + | * Rate Standardization: | ||
| - | __Other Contract(s) Direct Rate__: displays a sum of all rates for other claimable contracts for the same contractee, timeframe and product. | ||
| - | __Other Operator Contract(s) Rate__: in the instance the contractee is a distributor, | ||
| {{: | {{: | ||
| - | __Total | + | **Total |
| - | __Total | + | * Calculation: |
| + | * Purpose: Provides comprehensive rate analysis across all concurrent contractual obligations for each product line | ||
| + | * Business Application: | ||
| + | |||
| + | **Total | ||
| + | |||
| + | * Formula: This Contract Estimated Quantity | ||
| + | * Financial Significance: | ||
| + | * Strategic Value: Facilitates comprehensive budget planning and risk assessment for multi-contract scenarios | ||
| + | * Risk Management: Identifies total financial commitment potential when multiple contractual relationships exist simultaneously | ||
| + | |||
| + | **Total Claim Amount** | ||
| + | |||
| + | * Function: Displays aggregate disbursements processed for the specific SKU under current contract version | ||
| + | * Data Source: Historical payment records and processed claims | ||
| + | * Interactive Feature: Hyperlink provides detailed claim transaction history and supporting documentation | ||
| + | * Performance Tracking: Enables comparison between projected spend and actual financial performance | ||
| + | * Audit Trail: Maintains comprehensive record of all financial transactions associated with the product line | ||
| + | |||
| + | **Analytical Benefits:** These metrics collectively provide stakeholders with comprehensive visibility into both projected and actual financial performance, | ||
| - | __Total Claim Amount__: displays a sum of dollars on how much has been paid out to the sku for this contract version. | ||
| {{: | {{: | ||
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| - | __Company Name and Company Number__: displays the company name and number of the eligible distributors listed on the contract. | + | **Distributor Contract Analysis Interface: Field Definitions |
| - | __Product Name and Product | + | **Entity |
| - | __UOM Description__: | + | **Company Name and Company Number** |
| - | __This Contract Deviated Rate__: the direct rate per product. | + | * Function: Displays identification details for authorized distributors specified within |
| + | * Group Structure Handling: When distributor represents a company grouping, | ||
| + | * Purpose: Provides comprehensive visibility into distribution network partnerships | ||
| - | __This Contract Estimated Quantity__: the estimated quantity per product. | + | **Product Name and Product Number** |
| - | __Product Grouping__: If a product | + | * Scope: Displays |
| + | * Cross-Contract Integration: | ||
| + | * Group Expansion: When products | ||
| - | __Company Grouping__: If the distributor is a company grouping, the estimated volume will display as the value entered on the contract divided by the count of companies in the grouping. | + | **Unit |
| - | __Both Product Grouping and Company Grouping__: If the distributor is a company grouping and there are product | + | * Function: Specifies standardized measurement units applicable to each product |
| + | ________________________________________ | ||
| - | __This Contract Estimated Spend__: | + | **Financial Analysis and Calculation Fields** |
| - | __Other | + | **This Contract Deviated Rate** |
| + | |||
| + | * Function: Displays standardized per-unit rate for distributor-mediated contract products | ||
| + | * Rate Standardization: | ||
| + | * Pricing Hierarchy: For distributor contracts utilizing percentage or fixed pricing, rates are calculated using prioritized data sources (default pricing, historical sales data, or company/ | ||
| + | |||
| + | **This Contract Estimated Quantity** | ||
| + | |||
| + | * Base Function: Projected volume allocation per product line | ||
| + | * Allocation Methodologies | ||
| + | |||
| + | Product Grouping Distribution: | ||
| + | - Logic: Contract volume divided proportionally among constituent products | ||
| + | - Example: 100-unit grouping ÷ 4 products = 25 units per individual product line | ||
| + | |||
| + | Company Grouping Distribution: | ||
| + | * Logic: Contract volume allocated equally across member distributor companies | ||
| + | * Application: | ||
| + | |||
| + | Combined Grouping Distribution: | ||
| + | * Logic: Contract volume divided by both company count and product count for precise proportional allocation | ||
| + | * Complexity Management: Handles multi-dimensional grouping scenarios with mathematical precision | ||
| + | |||
| + | This Contract Estimated Spend | ||
| + | * Formula: Deviated Rate × Estimated Quantity | ||
| + | * Purpose: Provides projected financial commitment per product line through distributor channels | ||
| + | ________________________________________ | ||
| + | |||
| + | **Comparative Contract Analysis** | ||
| + | |||
| + | **Other | ||
| + | |||
| + | * Function: Aggregated deviated | ||
| + | * Rate Conversion: Standardizes | ||
| + | * Interactive Documentation: | ||
| + | * Strategic Value: Enables comprehensive rate comparison and optimization analysis across multiple distributor relationships | ||
| {{: | {{: | ||
| - | __Total | + | **Total |
| + | |||
| + | * Calculation: Aggregate | ||
| + | * Purpose: Provides comprehensive rate analysis across all concurrent distributor-mediated contractual obligations | ||
| + | * Strategic Application: | ||
| + | * Business Value: Facilitates distributor relationship optimization and rate competitiveness analysis | ||
| + | |||
| + | **Total Stacked Estimated Spend** | ||
| + | |||
| + | * Formula: This Contract Estimated Quantity × Total Stacked Deviated Rate | ||
| + | * Financial Significance: | ||
| + | * Risk Assessment: Quantifies total financial commitment potential when multiple distributor contracts exist simultaneously | ||
| + | * Budget Planning: Enables comprehensive distributor-specific budget allocation and financial forecasting | ||
| + | * Distribution Strategy: Supports informed decision-making regarding distributor partnership investments and resource allocation | ||
| + | |||
| + | **Total Claim Amount** | ||
| + | |||
| + | * Function: Displays aggregate disbursements processed to the specific distributor for the designated SKU under current contract version | ||
| + | * Transaction Scope: Historical payment records and processed distributor claims | ||
| + | * Interactive Documentation: | ||
| + | * Performance Analytics: Enables comparison between projected distributor spend and actual financial performance | ||
| + | * Distributor Management: Maintains detailed audit trail of all financial transactions within distributor partnerships | ||
| + | * Compliance Tracking: Supports distributor payment verification and contract performance monitoring | ||
| - | __Total Stacked Estimated Spend__: formula of This Contract Estimated Quantity | + | **Strategic Benefits:** These metrics collectively provide stakeholders with comprehensive visibility into distributor-specific financial performance, |
| - | __Total Claim Amount__: displays a sum of dollars on how much has been paid out to the distributor and sku for this contract version. | ||
| {{: | {{: | ||