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contract_search [2018/03/26 11:02] – lisa.maloneycontract_search [2024/12/09 21:06] (current) – tina.robles
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 **__Contract Search__** **__Contract Search__**
  
-To search for Contracts, click on Contract and select Search.+To search for Contracts, click on Contract and select Contract Search.
  
-{{:pasted:20150819-204007.png}}+{{:pasted:20240808-151900.png}}
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 The field search will be automatically populated with some default criteria to help limit the number of records returned and provide more relevant results.  Those default criteria are: claimable = true and end date greater than or equal to the current date of last year.  These can be removed if you wish to look at all contracts. The field search will be automatically populated with some default criteria to help limit the number of records returned and provide more relevant results.  Those default criteria are: claimable = true and end date greater than or equal to the current date of last year.  These can be removed if you wish to look at all contracts.
  
-{{:pasted:20180326-103825.png}}+{{:pasted:20240808-151945.png}}
  
-There are additional search criteria located in the field search dropdowns.  These search criteria are as follows: Start Date, End Date, Claimable, Contract Version ID, Contract Name, Direct Value, Deviated Value, Product Name and Product Number.+To see all available fields that can be searched, hover on the field and a popup will display. Use the scroll bar to view all options.
  
-{{:pasted:20180326-104740.png}}+{{:pasted:20240808-152029.png}} 
 + 
 +There are additional search criteria located in the field search dropdowns.  These search criteria are as follows: Start Date, End Date, Claimable, Contract Version ID, Contract Name, Contract Title, Direct Value, Deviated Value, Product Name and Product Number. 
 + 
 +{{:pasted:20240808-152123.png}}
  
 One thing to note is that field search (on the right side) and normal search (on the left side) work together as a global “and” search. You can enter some criteria into one, and other criteria into another, and it will return the contracts which match BOTH.  For example, if you wanted to search for any contracts which contained product “12345” with a direct value that is greater than $0.50, enter both of those criteria into the field search (on the right side). If you were to enter the product criteria into normal search, and direct value into field search, it would pull back any contracts that have product “12345” on them, AND any contracts that have ANY product with a direct value greater than $0.50. Not just contracts with product “12345” whose direct value was greater than $0.50 like you were looking for. One thing to note is that field search (on the right side) and normal search (on the left side) work together as a global “and” search. You can enter some criteria into one, and other criteria into another, and it will return the contracts which match BOTH.  For example, if you wanted to search for any contracts which contained product “12345” with a direct value that is greater than $0.50, enter both of those criteria into the field search (on the right side). If you were to enter the product criteria into normal search, and direct value into field search, it would pull back any contracts that have product “12345” on them, AND any contracts that have ANY product with a direct value greater than $0.50. Not just contracts with product “12345” whose direct value was greater than $0.50 like you were looking for.
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 Enter search criteria and select Search or click the Enter key on the keyboard.  Enter search criteria and select Search or click the Enter key on the keyboard. 
  
-To clear data from the search criteria, click the X at the beginning on the criteria row.+To clear data from the search criteria, click the X at the beginning of the criteria row.
  
-{{:pasted:20180326-104929.png}}+{{:pasted:20240808-152213.png}}
  
 On the field search, additional criteria can be added by clicking the Add Field Criteria button.  Criteria can be removed by clicking the Remove Criteria button. On the field search, additional criteria can be added by clicking the Add Field Criteria button.  Criteria can be removed by clicking the Remove Criteria button.
  
-{{:pasted:20180326-105029.png}}+{{:pasted:20240808-152230.png}}
  
-Refer to the Search Legend for specifics on how to perform And, Or, Not, Prefix, or Grouping searches. Click on the Search Legend hyperlink to open the legend.+Refer to the Legend for specifics on how to perform And, Or, Not, Prefix, or Grouping searches. Click on the Legend dropdown arrow to open the legend.
  
-{{:pasted:20180326-103748.png}}+{{:pasted:20240808-152256.png}}
  
 The contract search is a "Full Text" search.  Example:  If "Approve" is entered in the Header and search, the results will have "Approval", "Approved" as part of the contract header - in the below example the text is either in the Contract Name or Contract State column. The contract search is a "Full Text" search.  Example:  If "Approve" is entered in the Header and search, the results will have "Approval", "Approved" as part of the contract header - in the below example the text is either in the Contract Name or Contract State column.
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  The first column will still default to claimable = true, so change the filter on the grid column to false.  This will return contracts in Draft, Evaluation, Amended, Terminated or Cancelled status.  To see all contracts, select the blank option in the dropdown.  The first column will still default to claimable = true, so change the filter on the grid column to false.  This will return contracts in Draft, Evaluation, Amended, Terminated or Cancelled status.  To see all contracts, select the blank option in the dropdown.
  
-{{:pasted:20160410-122645.png}}+{{:pasted:20240808-152553.png}}
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 The Contract Renewed column indicates whether a renewal exists for the Contract Family.  This displays True if the contract has a renewal and False if there is no renewal for the contract. The Contract Renewed column indicates whether a renewal exists for the Contract Family.  This displays True if the contract has a renewal and False if there is no renewal for the contract.
  
-{{:pasted:20170202-105636.png}}+{{:pasted:20240808-152616.png}} 
 + 
 +----- 
 + 
 +When a contract is set up with a product grouping, you can find the contracts by product number using the following method: 
 +  * Under the criteria filter-Criteria type=Product Number, Criteria operator=Exact, Criteria Value=(enter the product number) 
 +  * To further refine results, add the contractee name 
 + 
 +{{:pasted:20241209-210538.png}}
  
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-Highlight the contract row and double-click or click the View button at the bottom of the screen to view the Contract.+Click the hyperlink in the Contract ID field to view the Contract.
  
 __Search Criteria Options__: __Search Criteria Options__:
contract_search.1522062132.txt.gz · Last modified: 2018/03/26 11:02 by lisa.maloney

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