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--- cancelling_a_contract [2024/08/06 17:10] – tina.robles
+++ cancelling_a_contract [2025/04/22 18:53] (current) – tina.robles
@@ Line 1: / Line 1: @@
 __**Cancelling a Contract**__
-To Cancel a contract, open the contract and select Cancel from the Actions section on the top right of the screen.
+**Contract Cancellation Procedure**
+This outlines the process for cancelling a contract within the contract management system.
+__Procedure:__
+  * Access the Contract: Navigate to the specific contract within the system.
+  * Locate Action Menu: Identify the Actions section in the top right corner of the contract interface.
+  * Initiate Cancellation: Select the "Cancel" option from the Actions menu.
+__Important Considerations:__
+  * Ensure that you have the necessary permissions to perform contract cancellations.
+  * Before proceeding with cancellation, verify that this action aligns with organizational policies and contractual obligations.
+  * Be aware that cancelling a contract may have significant legal and financial implications.
+Note: It is recommended to document the reason for cancellation.
 {{:pasted:20240806-170914.png}}
-A contract can only be Cancelled if it is in a Draft or Evaluation state, and only the Contract Creator or Approver of the contract has the ability to Cancel the contract.
+**Cancellation Eligibility**: Contracts are eligible for cancellation only under the following circumstances:
+  * Contract Status: The contract must be in either of these states: Draft or Evaluation
+  * Authorization: Contract cancellation is restricted to personnel with specific roles:
+  - Contract Creator: The individual who initially created the contract.
+  - Contract Approver: The designated person responsible for contract approval.
+**Important Considerations:**
+  * Verify the contract's current status before attempting cancellation.
+  * Ensure that you possess the necessary role-based authorization to perform this action.
+  * Be aware that cancelling a contract may have significant implications for ongoing negotiations or evaluations.
 -----
-After clicking Cancel, a confirmation message will appear. To continue cancelling the contract select Yes and the status will be updated to Cancelled.  Click No to close the confirmation message without updating the contract state.
+**Contract Cancellation: Confirmation Process**
+This outlines the steps and system behavior during the contract cancellation confirmation process.
+__Confirmation Procedure:__
+  * System Response-Upon selecting the "Cancel" action, the system displays a confirmation dialog.
+  * User Options-Confirm Cancellation-Select "Yes" to proceed. System Action: Updates contract status to "Cancelled"
+  * To Abort Cancellation, Select "No" to terminate the process. System Action: Closes confirmation dialog. Result: Contract remains in its original state
+**Important Note**: The cancellation action is irreversible once confirmed. Ensure that you have verified the necessity of this action before proceeding with the confirmation.
+**Best Practice**: Review all relevant contract details and implications before responding to the confirmation prompt to prevent unintended contract status changes.
 {{:pasted:20240806-170941.png}}
@@ Line 23: / Line 63: @@
 {{:pasted:20240806-171029.png}}
-A cancelled contract cannot be UN-cancelled if there is another contract for that timeframe which is in Draft,
+**Contract Un-Cancellation: Eligibility Criteria**
-Evaluation or Terminated.  If there is NOT a contract in any of those statuses it can be UN-cancelled.
+This outlines the conditions and restrictions governing the un-cancellation of contracts within the contract management system.
+__Eligibility Requirements:__
+The system evaluates existing contracts within the same timeframe for the following statuses:
+  * Draft
+  * Evaluation
+  * Terminated
+Un-Cancellation Conditions
+  * Permitted when: No overlapping contracts exist in the specified statuses and the timeframe is clear of conflicting contract states
+  * Restricted when: Any overlapping contract exists in Draft status, Any overlapping contract exists in Evaluation status, Any overlapping contract exists in Terminated status
+System Validation: The contract management system automatically performs these validations to maintain data integrity and prevent conflicting contract states.
+**Best Practices:**
+  * Review existing contracts within the relevant timeframe before attempting un-cancellation
+  * Ensure resolution of any conflicting contract states before proceeding
+  * Document the business justification for contract un-cancellation
+Note: This validation process helps maintain the integrity of the contract management system and prevents potential conflicts in contract administration.

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